Conduct Committee FAQ
Why does the Conduct Committee exist?
As attendance at our events have grown, we have experienced a growing number of issues that have violated our Code of Conduct, which pose threats to our participants and the continuity of the LEA and its initiatives, including Freezer Burn. The Conduct Committee is intended to provide a mechanism for the LEA to deal with these issues in a manner that is ensures greater accountability.
Who can report a problem?
Anyone who was directly affected by or witnessed behavior that was dangerous or harmful to you or others can submit a report.
What sort of problem can I report?
Actions or behaviours at LEA events and initiatives can be reported, such as those which:
- May be harmful to you or others
- Makes you feel afraid or threatened
- Could endanger the LEA’s ability to continue to hold events
- Violations of the LEA’s Code of Conduct
Outside of LEA events, incidents where a police charges have been laid may be considered.
Incidents that occur outside LEA events may be reported to establish a pattern of behaviour, but will not be investigate.
Who can I make a report about?
Anyone whose behaviour causes you concern. All reports will be handled equitably regardless of who is involved or their role.
When can I report a problem?
We encourage all participants to make reports as they occur at events to Rangers. If that is not possible, reports can be submitted at any time through the online Incident Report Form. Reports will be taken seriously and handled appropriately, regardless of when they are made.
The Committee will not be looking into incidents taking place before [committee inception date], with the exception of extreme cases.
How do I report a problem?
Incident reports at LEA events should be reported to an on-duty Ranger. Rangers will write up the details of the incident and pass on to the Conduct Committee following the event.
Outside of events, incident reports can be submitted by using the online Incident Report Form. If you have questions about submitting a report, please email firstname.lastname@example.org.
What will happen when I make a report?
The Conduct Committee is a deliberative and investigatory group which will look into your report, talk to the people involved, and make recommendations for actions to the LEA Board of Directors. Below is a summary, please see the Committee Process and Procedure page for more details.
The Conduct Committee will receive your report and assign two member to your incident. They will explain in detail what the possible outcomes are as well as next steps. Unless you wish to simply provide information, Committee members may interview witnesses and the subject of the report. The Conduct Committee must interview the you before recommending the Board take any action. You will be informed of any action the Board takes in connection with your report.
What can result from making a report?
After investigation, the Conduct Committee can make one of the following recommendations of action to the Board.
- Provide an official warning
- Bar a participant from volunteering in particular capacities or in any capacity
- Suspend from LEA events for either one year or ban permanently
- Archive the information and recommend no action
The Board reserves the right to take the following actions at any time:
- Request that someone who is causing problems change their behavior in the form of an official warning
- Prevent someone from volunteering in particular capacities or in any capacity
- Revoke access to some or all events
- Revoke tickets to events
- Involve venue security
- Involve local law enforcement
- Deny access to LEA events temporarily or indefinitely
- Choose not to take action
While some of these actions may be taken by event organizers at the time an incident occurs, others may result from investigations and discussions undertaken by the Board and Conduct Committee. We will do our best to balance the needs of all involved parties and the needs of the event when they conflict.
We will not reveal your identity or details without your explicit consent in order to obtain information about the incident or take action related to the incident. See our confidentiality policy for more details.
We will not take any sort of retaliatory action against you for reporting, or not reporting, a problem in good faith.
We will not make a recommendation for action without interviewing the subject of the report.
What will happen if someone makes a report about me?
While we will always err on the side of safety and treating all reports as true, we will not assume that a report being made automatically means that action needs to be taken.
The Conduct Committee will receive the report and assign two members to undertake the investigation process. They will interview you and explain in detail what the possible outcomes are as well as next steps. The investigators will also interview witnesses and the reporter. The Conduct Committee will not recommend the Board take any action without first interviewing you. You will be informed of any action the Board takes in connection with the report, including taking no action. If after interviewing you the Conduct Committee determines that no violation occurred, we will inform you that no action will be recommended to the board.
If someone deliberately makes a false report about you, we will take appropriate action in response.
Please see the Committee Purpose and Procedure page for more details.